When you need a snapshot of what your organization owns and owes on a single date, run the Statement of Financial Position. It is the report you reach for when an auditor asks for one, when a grant application wants a current balance sheet, or when the board wants to know where things stand at quarter close.
The Statement of Financial Position (your balance sheet) shows three things as of one date: your Assets, your Liabilities, and your Net Assets. It always balances, because Assets = Liabilities + Net Assets. Net Assets is the nonprofit term for equity: what is left after you subtract what you owe from what you own. If your funding sources carry donor restrictions, those restriction classes (Unrestricted, Restricted, and Conditional) describe the money inside Net Assets. For how net assets and donor restrictions work across the reports, see The major financial reports, and when to use each.
Run it
Go to Reports and choose Statement of Financial Position.
If you manage more than one organization, pick the one you want from the Organization field. If you only have one, this field doesn't appear.
Set the As of Date to the date you want the snapshot for. The report shows balances as they stood at the end of that day.
Click Run Report.
Read it
The report is a point-in-time snapshot, not a range. Every balance is the running total of every transaction through your As of Date, so the numbers move as soon as you post or edit an entry dated on or before that day.
It always reflects your full accrual ledger. Balances are built from your journal entries, so receivables and payables are included whether or not the cash has moved. There is no cash-basis toggle on this report.
The layout reads top to bottom in three sections:
Assets, split into Current Assets and Non-Current Assets, with a Total Assets line.
Liabilities, split into Current Liabilities and Non-Current Liabilities, with a Total Liabilities line.
Net Assets, ending in Total Net Assets and a final Total Liabilities and Net Assets line that matches Total Assets.
Current means something you expect to convert to cash or pay off within a year. Non-current is everything longer-term. Current assets include cash, your bank accounts, and receivables you expect to collect within the year. Non-current assets are things you hold longer, like equipment and property. Current liabilities are bills due within the year, while a non-current liability is something like a long-term loan. You don't set this split yourself. It follows directly from each account's type, the same type you pick in your chart of accounts. There is no separate current versus non-current switch. To make an account appear under Net Assets, classify it as type Equity; it rolls up into the Net Assets section here.
Collapse and expand the account hierarchy
Your accounts nest under their groups the same way they do in your chart of accounts. To collapse a group down to its subtotal, click the arrow next to the group name. Click it again to expand the accounts back out. This lets you hand the board a clean summary or open a section up to see the detail behind a number.
By default, accounts with a zero balance are hidden so the report stays readable. To show them, turn on Show zero rows.
Drill into a number
To see what makes up any account's balance, click its amount. ImpactGraph opens the journal entries behind that figure, dated through your As of Date, so you can trace a total back to the transactions that built it.
Export to PDF or Excel
Use Export PDF for a board packet or an auditor, and Export Excel to keep working with the numbers.
If you collapsed some groups to present a summary, turn on Export collapsed groups as shown before you export. The file then matches what is on your screen, collapsed sections and all, instead of expanding everything back out.